14th October 2024

Why You Should Ditch Your PC for a Microsoft Teams Room Device

How to transform your meeting experience with a dedicated device for Microsoft Teams Meetings

 

Introduction

Have you ever joined a Microsoft Teams Meeting from a PC in a room and felt frustrated by the poor audio quality, the awkward camera angle, or the constant interruptions from notifications and pop-ups? If so, you are not alone. Many organisations rely on PCs to enable their meeting rooms, but this can lead to a suboptimal and inconsistent experience for both the participants in the room and the remote attendees. In this article, we will explain why having a PC in a room to join Microsoft Teams Meetings is a bad idea and why it makes far more sense to use a Microsoft Teams Room device instead.

 

What is a Microsoft Teams Room device?

A Microsoft Teams Room device is a dedicated device that is designed to run Microsoft Teams Meetings in a meeting room. It consists of a touchscreen console, a camera, a speakerphone, and a microphone array. The device is connected to a display or a projector in the room and can be controlled by the touch screen or by voice commands. A Microsoft Teams Room device can join or start a meeting with one touch, automatically detect and frame the active speaker, mute background noise, and provide a seamless and immersive meeting experience.

 

What are the benefits of using a Microsoft Teams Room device?

Using a Microsoft Teams Room device instead of a PC in a room has many benefits:

  • Enhanced audio and video quality: A Microsoft Teams Room device uses high-quality components and advanced algorithms to deliver crystal-clear sound and sharp video. The device can also adjust the volume and the camera angle automatically and suppress unwanted noise and echo.

 

  • Improved meeting productivity and engagement: Teams Room devices make it easy to join or start a meeting, share content, and collaborate with others. The device also integrates with Microsoft 365 apps and services, such as Outlook, OneNote, Whiteboard, and PowerPoint. The device can also display live captions, translations, and transcriptions and support interactive features such as polls, surveys, and Q&A.                                           

 

  • Increased security and compliance: A Teams Room device provides a secure and compliant solution that adheres to Microsoft's privacy and security standards. The device does not store any user data or meeting content and can be locked and wiped remotely. The device also supports features such as meeting lobby, meeting roles, and meeting options to control who can join and what they can do in a meeting.

 

  • Reduced complexity and maintenance: Carillion Communications can install and configure Microsoft Teams Rooms at any of your locations. Carillion can also manage and update the device, monitor it, and configure it remotely. Carillion provides a service called Cloud Cover, which enables staff the peace of mind that your Microsoft Teams Room suite is up to date and working as expected. 

Download our CloudCover brochure for more information. 

 

  • Increased security and compliance: A Microsoft Teams Room device is a secure and compliant solution that adheres to Microsoft's privacy and security standards. The device does not store any user data or meeting content and can be locked and wiped remotely. The device also supports features such as meeting lobby, meeting roles, and meeting options to control who can join and what they can do in a meeting.

 

Conclusion

As you can see, having a PC in a room to join Microsoft Teams Meetings compromises your meeting quality, productivity, and security. A Microsoft Teams Room device is a much better alternative that can transform your meeting experience and enable you to collaborate more effectively and efficiently. If you want to learn more about Microsoft Teams Room devices and how to deploy them in your organisation, visit the Microsoft Teams Rooms website or find out more here.

 

If you would like to test a new Teams Room, upgrade an existing room, or you're looking for ways to improve your company wide communications and spaces, Carillion can offer a Proof-of-Concept service. Find out more.